HOAR CROSS PARISH COUNCIL

Draft Minutes of the Annual Parish Council Meeting held on Tuesday 22^nd June 2021 at The Church of Holy Angels, Hoar Cross

Present: Cllr Bott, Cllr Mrs Sherwood, Cllr Major

Miss E Goodwin (Parish Clerk)

2 members of the Public

Cllr Bott chaired the Meeting

1          Public Speaking Time

Mrs G Richardson raised the issue of the speed of traffic when travelling past the Church, and wondered if a vertical ‘Stop’ sign could be erected.  (The Parish Clerk made this request on her behalf)

2        Apologies

Cllrs Mrs Prince and Mrs Smith, PCSO Leathers

3        Declarations of Interest

There were no Declarations of Interest.

4        Minutes of the Parish Council Meeting held on Tuesday 18^th May 2021

The Minutes were agreed, and Cllr Bott signed them.

5        Matters arising not covered on the Agenda

There were no matters arising.

6        HS2

The Parish Clerk had forwarded various emails to the Parish Councillors.

7        Planning        Cllr Major

1. a) Applications received P/2021/00663        formation of additional car parking area at the Meynell Ingram Arms; there were no objections.

P/2021/00803        felling of one sycamore tree at Hoar Cross Hall; there were no objections.

1. b) Applications approved P/2021/00208        formation of a new vehicular access to serve dwelling and paddock at Church View, Brakenhurst Farm House, Abbots Bromley Road.                                                P/2021/00580        application under Section 73 of the Town and Country Planning Act 1990 for the removal of condition 1 of planning permission PC/18005/013/MB dated 29/04/2008 relating to the erection of a dwelling relating to the occupancy of the dwelling at The Manor House, Maker Lane.
2. c) Applications refused
3. d) Other planning matters P/2020/00941        erection of an agricultural storage building on School Hill

P/2020/01066        erection of a single storey timber stable building, hardstanding and formation of gravel access track at Netherwood Farm, Abbots Bromley Road

P/2020/01069        raising of ridge height to form additional accommodation at Dawsons Lodge, Thorney Lanes

P/2020/01491         conversion and alteration of existing building to accommodate three biomass boilers and associated works, and construction of storage bay at Hoar Cross Hall

P/2021/00136         application for a Certificate of Lawfulness for the continued use of land as a domestic garden of land opposite Swarbourne Cottage, Bow Meadow Lane

P/2021/00238        demolition of rear outbuilding to facilitate the erection of a part single and two storey extension at Chantry Farm, Thorney Lanes

P/2021/00313         conversion of garage to form annexe to the main dwelling house at Lawley Cottage, Newborough End

P/2021/00324        change of use of land from agricultural to dog exercise area of land lying to the south of Far Hoar Cross Farm, Lower Hoar Cross Road

P/2021/00349        felling of trees at Hoar Cross Day Nursery, Abbots Bromley Road

8       Parish Councillors Reports

Highways      Cllr Bott has reported the crumbling inspection covers on School Hill, and this has been acknowledged.  He has reported the damage to the Hoar Cross sign on the Abbots Bromley Road; the BKV sign and the Hoar Cross signs are missing.  Cllr Mrs Sherwood will speak to Sam Gregson about replacing the speed gate.  The Parish Clerk was asked to contact County Councillor Jessell regarding a ‘Slow’ sign near to the Church.

Environment  Cllr Mrs Prince – no report.

Footpaths     Cllr Mrs Sherwood – nothing to report.

9.       County Councillor Jessel’s Report

No report had been received.

10      Borough Councillor Beech’s Report

Cllr Mrs Prince had requested that Cllr Beech be thanked for her involvement with regard to the additional bins.

11       PCSO Leathers Report

This had been circulated to the Parish Councillors prior to the Meeting.

12      Parish Clerk’s Report

Nothing to report.

13      Finance

The Clerk has circulated the Bank Reconciliation for the end of May.

It was resolved to pay the following cheques:

Date            Chq     Payee                     Details                   Amount

21^st June       843    Toplis Assoc Ltd      Annual Audit           £112.00 + £22.40 VAT

21^st June       845    Mrs H Sherwood      Planters, plants       £117.28 + £29.65 VAT

21^st June       846    Miss E Goodwin        Expenses                £89.79

21^st June       847    HMRC                    PAYE                     £115.40

14      Approval of the Annual Audit

The Annual Audit was approved and signed

15      Approval of Toplis Associates as Internal Auditors 2021-2022, 2022-2023

It was agreed to appoint Toplis Associates Ltd as the Internal Auditors.

16      Discussion and ratification of the Financial Policy, Risk Assessment, Standing Orders.  The Parish Clerk will forward the Policies again, to be discussed at the September Meeting.

17      Website accessibility

Mrs Bott is populating the new website.

18      Bus shelter

Cllr Mrs Sherwood has met Sam Gregson; he will do what needs doing; Cllr Sherwood will let the Parish Clerk know the cost.

19      Correspondence

Letter from Royal British Legion Industries regarding the Tommy statues; it was agreed to give a donation to a charity later in the year.

Email from Fiona Davenport regarding flights from Tatenhill Airfield.  Cllr Major pointed out that this issue will crop up from time to time, and he will talk to Mike Shelton regarding times, flight direction etc.

20      Members Points of Information

Cllr Mrs Sherwood reported that Cllr Mrs Prince has contacted Jim Rock’s executor, who will purchase and fix a bench on Maker Lane.

21      Dates of next meetings: Monday 20^th September; Monday 6^th December.  The Parish Clerk will email Hoar Cross Hall with regard to using the Old Chapel for these Meetings.