Present: Cllrs Bott, Fleet and Major, Cllr Mrs Prince

Miss E Goodwin (Parish Clerk) and two members of the public (Mrs L Bott and Mrs R Major)

Cllr Bott chaired the Meeting

1        Public participation

The next round of the BKV judging begins from Monday 25^th June.

2        Apologies

County Cllr Mrs Jessell

3        Declarations of Interest

Cllr Mrs Prince declared an interest in Planning Application P/2017/00342.

4        Minutes of the Parish Council Meeting held on Tuesday 22^nd May 2018

These were signed as an accurate record of the Meeting.

5        Matters arising not covered on the Agenda

Cllr Bott explained that Lynne Bott can now publish documents on the website; Cllr Mrs Prince thanked her very much.  The Parish Clerk thanked Lynne too, and suggested that she be given an honorarium as she will be managing the website in the future.  Cllr Bott stood down, Lynne left the room and Cllr Mrs Prince chaired the discussion.  It was agreed to give Lynne £100.00 for the work she had done, and give her £10.00 an hour for any future work; Lynne is to invoice the Parish Council.  Cllr Prince told Lynne, who then thanked the Cllrs for their generosity.

6        Planning – Cllr Major

1. a) Applications received         P/2018/00485        Demolition of exiting garden wall/erection of new garden wall at 1 Park Cottages; no objections.
   P/2018/00676        Diversion of Public Footpath No 9 at Brackenhurst Manor; it was agreed that the Council would neither support or oppose the proposal.

1. b) Applications approved  P/2018/00036  Lawley Cottage, Newborough End
2. c) Applications refused   P/2018/00208 installation of dormer window, rooflights and sunpipes, and closing up of a doorway and removal of rooflights at Lavender Cottage.  Cllr  Major had visited the house and explained that such alterations would alter the look of the house; no action to be taken.

1. d) Applications update
2. e) Other planning matters      P/2017/00342        Conversion of an agricultural building to form a farm shop and café at The Deer Park.  Cllr Johnson is waiting to hear from the Planning Manager; he will talk to the Deputy Leader for Planning and will email Cllr Prince when he has an update.

7        Parish Councillors Reports

Highways      Cllr Bott       e has contacted the Highways Dept about traffic calming on Thorney Lanes and the ‘Slow’ sign on School Hill, but has not had a response.

Environment  Cllr Mrs Prince        Nothing to report.

Footpaths     Cllr Mrs Sherwood   No report.

8        County Councillor’s Report

No report.

9        Borough Councillor’s Report

Cllr Johnson has taken photographs of the bench on Maker Lane in order to apply to have a bin placed there; he will follow up the placement of the bin in the layby on the Newborough Road; the Clerk will ask T and E Garden Services to tidy up the area; £250.00 is available from the Councillors Community Fund, to be spent by 31^st March 2019.

10      Parish Clerk’s Report

The Clerk went through the Annual Governance and Accountability Return for 2017-2018, which was then signed and dated.

11       Finance

Bank Reconciliation was approved, and the following cheques signed:

Date            Cheque No     Payee                              Details                             Total

18^th June      757              Hoar Cross Hall                 Room hire (June)               20.00

18^th June      758              T and E Garden Services     Mowing the speed gates     100.00

18^th June      760              HMRC                              Parish Clerk – Income tax   111.80

18^th June       761              Miss E Goodwin                 Salary and expenses          522.95

18^th June      762              Mrs L Bott                       Computer support              100.00

12      GDPR

Cllr Johnson said this had not been mentioned at Staffordshire, so he had nothing to report.

Cllr Bott said that as he understood it, email communication is not a problem; a data audit needs to be carried out ie what is kept, why it is kept and the length of time it is kept for – he has the form; there is ‘implied consent’ that you can carry on communicating.

13      Correspondence

Information regarding the costings for replacing the speed gates; the Clerk will ask Zurich to add them to the insurance schedule.  An email from Royal Mail regarding the moving of the post box; a survey of the proposed site is being carried out.  Mobility link information; Cllr Bott has emailed this to Diana Humpidge for inclusion in the Newsletter.  Information regarding works to be carried out in Brackenhurst Woods; the Clerk will ask Diana to put this in the Newsletter.

The Clerk had written to Mr Turley to thank him for repairing the bench on Maker Lane.

14      Dates of next meetings: Monday 30^th July, Monday 24^th September, Tuesday 6^th November and Tuesday 8^th January 2019  in the Old Chapel at Hoar Cross Hall.