Minutes of the Annual Parish Council Meeting held on Monday 27^th September 2021
at The Deer Park, Maker Lane, Hoar Cross

Present: Cllr Bott, Cllr Mrs Prince, Sherwood and Smith, Cllr Major

Miss E Goodwin (Parish Clerk), PCSO Hadfield

1 member of the public

Cllr Mrs Prince chaired the Meeting until Cllr Bott arrived

• Public Speaking Time

Nothing to report.

2        Apologies

County Cllr Jessell, Borough Cllr Beech, PCSO Leathers

3        Declarations of Interest
There were no Declarations of Interest

4        Minutes of the Parish Council Meeting held on Tuesday 22^nd June 2021
The Minutes were agreed, and Vice Chairman Cllr Mrs Smith signed them.

5        Matters arising not covered on the Agenda  Cllr Mrs Smith had received an email regarding the broken bench in the Memorial Garden; she will contact Rose and Chris Tomlinson whose bench it is.

Cllr Major reported that the bench in the churchyard in the area where the ashes are buried is damaged; it was agreed to look at the plaque to see who is responsible for the bench and to contact them.

6        HS2  The Parish Clerk had forwarded various emails to the Parish Councillors.

7        Planning        Cllr Major

1. a) Applications received P/2020/01491         conversion and alteration of existing building to accommodate three biomass boilers and associated works, and construction of storage bay; this is an amendment of previous applications

P/2021/00880   replacement of one existing roof light and installation of four new roof lights on front elevation at Lavender Cottage, St Michael’s Drive; this is a re-submission of a previous application; there were no objections

P/2021/00990 formation of an external restaurant terrace with associated pergola and external staircase at Hoar Cross Hall, Maker Lane; there were no objections

P/2021/00991  listed building consent for the formation of an external restaurant and terrace with associated pergola and external staircase; there were no objections

1. b) Applications approved P/2021/00238  demolition of rear outbuilding to facilitate a one and two storey extension at Chantry Farm, Thorney Lanes
   P/2021/00324  change of use of land from agricultural to a dog exercise area with car parking and a 2m high fence and gate of land south of Far Hoar Cross Farm, Lower Hoar Cross Road
   P/2021/00749  installation of a ground floor side elevation window, flue and bifold doors; erection of a single storey rear extension at The Oaklands, Abbots Bromley Road
   P/2021/00803        felling of one sycamore tree at Hoar Cross Hall, Maker Lane

1. c) Applications refused
2. d) Other planning matters P/2020/00941        erection of an agricultural storage building on School Hill – no decision listed
   P/2020/01066   erection of a single storey timber stable building, hardstanding and formation of gravel access track at Netherwood Farm, Abbots Bromley Road – final decision conditional approval delegated
   P/2020/01069        raising of ridge height to form additional accommodation at Dawsons Lodge, Thorney Lanes – application withdrawN
   P/2021/00136         application for a Certificate of Lawfulness for the continued use of land as a domestic garden of land opposite Swarbourne Cottage, Bow Meadow Lane – no decision recorded
   P/2021/00313  conversion of garage to form annexe to the main dwelling house at Lawley Cottage, Newborough End – final decision conditional approval
   delegateD
   P/2021/00349        felling of trees at Hoar Cross Day Nursery, Abbots Bromley Road – withdrawn
   P/2021/00663   formation of additional car parking area at the Meynell Ingram Arms, Abbots Bromley Road

8         Parish Councillors Reports

Highways      The Parish Clerk has received an email from Sam Griffiths, Community Highway Engagement Officer, suggesting a crossroads sign and a Slow sign be erected on Maker Lane to slow the traffic down; it was suggested requesting traffic calming measures, and to approach the Hall regarding the cost.  Cllr Bott will follow these up.
Cllr Bott reported there are white lines around some potholes.
Cllr Bott has reported the damaged sign on the Abbots Bromley Road, and will
follow up with County Cllr Jessel.
Cllr Mrs Sherwood has received a quote from Sam Gregson for £250 plus VAT for the replacement of the speed gate on the Abbots Bromley road; it was agreed that she ask him to do the work.
Environment  Cllr Mrs Prince – nothing to report
Footpaths     Cllr Mrs Sherwood – nothing to report

9        County Councillor Jessel’s Report No report had been received

10      Borough Councillor Beech’s Report   No report had been received

11       PCSO Leathers Report  This had been circulated to the Parish Councillors prior to the Meeting; PCSO Hadfield   clarified some of the points in the report.  The Clerk is to forward the report to Lynne Bott for inclusion in the Newsletter.

12      Parish Clerk’s Report

The Clerk thanked the Parish Councillors for completing their Register of Interest forms; she suggested a meeting with Cllrs Bott and Major to discuss the expenses/budget for 2022-2023, and will forward some dates to them; she raised the matter of the Queen’s Platinum Jubilee Celebrations in June 2022 – it was agreed to ask the parishioners for ideas through the Newsletter; she has a half yearly meeting with Alan Toplis and Kim Squires on Monday 4^th October; she reminded the Parish Councillors of a Meeting regarding the new Code of Conduct at Tutbury on Monday 8^th November; there have been comments on a local Facebook page regarding  having a defibrillator in Hoar Cross – Cllr Sherwood said she would find out about free defibrillators.

13      Finance

The Clerk has circulated the Bank Reconciliation for the end of July.

It was resolved to pay the following cheques:

Date            Chq     Payee                     Details                   Amount

20^th Sept      848    Mrs H Sherwood      plants                    £5.34 + £1.06 VAT

20^th Sept      849    Deer Park Dairy Ltd room hire                £28.57 + £1.43 VAT

20^th Sept      850    Miss E Goodwin        expenses                £82.41

20^th Sept      851     HMRC                    PAYE                     £115.40

20^th Sept      852    Mrs H Sherwood      plant feed               £5.34 + £1.06 VAT

20^th Sept      SO     Miss E Goodwin        salary                    £447.85

Cllr Mrs Prince commented that the tubs of flowers look nice.

14      Discussion and ratification of the Financial Policy, Risk Assessment, Standing Orders.  Cllr Bott proposed the ratification of the Financial Policy; seconded by Cllr Mrs Prince.  Cllr Bott proposed the ratification of the Standing Orders; seconded by Cllr Mrs Smith.   Cllr Bott proposed the ratification of the Risk Assessment; seconded by Cllr Major.

15      Website accessibility/generic email addresses  The issue was discussed.

16      Bus shelter – Cllr Mrs Sherwood will follow this up with Sam Gregson.

17      Tatenhill Airfield – Cllr Major will follow this up.

18      Correspondence  A letter from ElanCity regarding traffic control signs; as there are no speed limits in Hoar Cross, such signs cannot be used.

19      Members Points of Information  Cllr Mrs Prince reported that there is a bin in the layby on the Newborough Road and on the gatepost on School Hill

20      Dates of next meetings: Monday 6^th December.  The Parish Clerk will circulate the proposed dates for the Meetings in 2022.